Copyright: Clip Gallery 3.0


Add an image to your document

Depending on which program you're using, different tabs appear at the top of the Clip Gallery when you open it. If the Clip Art or Pictures tab appears, you can use this procedure to add an image to your document.

If you don't see either of these tabs, use your program's Import command to add an image to your document.

1	To insert clip art, click the Clip Art tab.
-Or-
To insert a picture (photograph, bitmap, or scanned image), click the Pictures tab.

2	In the list of categories, click the category you want.

3	Scroll through the gallery of images and double-click the one you want.
-Or-
To quickly find a specific clip, click Find and choose the options you want. Then double-click the image to add it to your document.


Add a sound clip to your document

Depending on which program you're using, different tabs appear at the top of the Clip Gallery when you open it. If the Sounds tab appears, you can use this procedure to add a sound clip to your document.

1	Click the Sounds tab.

2	In the list of categories, click the category you want.

3	Scroll through the gallery of sound clips to find the one you want.
-Or-
To quickly find a specific clip, click Find and choose the options you want.

4	To listen to a sound before you insert it, click it, and then click Play.

To stop play, press ESC.

5	To insert the sound clip into your document, double-click it.


Add a video clip or animation to your document

Depending on which program you're using, different tabs appear at the top of the Clip Gallery when you open it. If the Videos tab appears, you can use this procedure to add a video clip or animation to your document.

1	Click the Videos tab.

2	In the list of categories, click the category you want.

3	Scroll through the gallery of clips to find the one you want.
-Or-
To quickly find a specific clip, click Find and choose the options you want.

4	To view a clip before you insert it, click it, and then click Play.

To stop play, press ESC.

5	To insert the clip into your document, double-click it.


Replace one image in your document with another

Depending on which program you're using, different tabs appear at the top of the Clip Gallery when you open it. If the Clip Art or Pictures tab appears, you can use this procedure to replace an image in your document.

If you don't see either of these tabs, use your program's Import command to replace the image.

1	In your document, click the clip art or picture to select it.

2	Open the Clip Gallery.

3	To replace the selection with clip art, click the Clip Art tab.
-Or-
To replace the selection with a picture (photograph, bitmap, or scanned image), click the Pictures tab.

4	In the list of categories, click the category you want.

5	Scroll through the gallery of images and double-click the one you want.
-Or-
To quickly find a specific clip, click Find and choose the options you want. Then double-click the image to add it to your document.


Replace one sound clip in your document with another

Depending on which program you're using, different tabs appear at the top of the Clip Gallery when you open it. If the Sounds tab appears, you can use this procedure to replace a sound clip in your document.

1	In your document, click the sound clip to select it.

2	Open the Clip Gallery.

3	Click the Sounds tab.

4	In the list of categories, click the category you want.

5	Scroll through the gallery of sound clips to find the one you want.
-Or-
To quickly find a specific clip, click Find and choose the options you want.

6	To listen to a sound before you insert it, click it, and then click Play.

To stop play, press ESC.

7	To insert the sound clip into your document, double-click it.


Replace one video clip or animation in your document with another

Depending on which program you're using, different tabs appear at the top of the Clip Gallery when you open it. If the Videos tab appears, you can use this procedure to replace a video clip or animation in your document.

1	In your document, click the video clip or animation to select it.

2	Open the Clip Gallery.

3	Click the Videos tab.

4	In the list of categories, click the category you want.

5	Scroll through the gallery of clips to find the one you want.
-Or-
To quickly find a specific clip, click Find and choose the options you want.

6	To view a video clip or animation before you insert it, click its preview, and then click Play.

To stop play, press ESC.

7	To insert the clip into your document, double-click it.


 Import clips into the Clip Gallery

1	Click the tab for the type of clip you want to import.

2	At the bottom of the tab, click Import Clips.

3	Click the files you want to import.

To import more than one file, hold down CTRL as you click the files you want.

If you don't see the files you want, switch to the folder and drive that contains the files.

How?

4	Click Open.

5	Under Categories, click as many categories for the clip as you want.

You can also type in words describing the clip. This will be helpful later on when you want to locate clips quickly by searching for them by keyword.

6	Click OK.

7	Repeat steps 5 and 6 for each clip you add.
-Or-
Select the Add All Clips To The Selected Categories check box, and then click OK. The remainder of the clips will be added to the categories you chose.

8	Click Close.


 Import clip packages into the Clip Gallery

A clip package is a collection of clips with keywords, categories, and previews already defined.

1	Click the tab for the type of clip package you want to import.

2	At the bottom of the tab, click Import Clips.

3	To import a package of Microsoft clips, click the arrow to the right of the Files Of Type box, scroll to the bottom of the list, and then click Clip Gallery Packages.
-Or-
If you don't see the package you want, switch to the folder and drive that contains the file.

How?

4	Click the package you want to import.

5	Click Open.

6	Repeat steps 2 through 5 for each additional package you want to import.

7	To see the new clip previews, click Close, and then open the Clip Gallery again.


Find a specific clip in the Clip Gallery

1	Click Find.

2	In the dialog box, choose the options you want.

3	Click Find Now.

The Clip Gallery will find and display all clip art, pictures, sounds, videos, and animations that meet the criteria you typed.

4	To see the results for another type of clip, click its tab.

•	To see all your clips again, click [All Categories] in the list of categories.


Update clip previews

When you update, the Clip Gallery looks for any clip files that have been deleted, changed, or moved, and then updates the previews in the Gallery.

The Update dialog box is displayed automatically when you try to insert or play a clip that has been moved or deleted. You can also update previews manually.

To manually update clip previews:

1	With the right mouse button, click any clip to select it, and then click Update Clip Previews.

2	To update other drives in addition to your hard drive, in the bottom of the dialog box, click the drive(s) you want.

3	Click Update All.

The Clip Gallery updates all previews, not just the one you've clicked on.

4	If the Clip Gallery finds a clip whose file has been deleted from your disk or moved to a different folder, another Update dialog box is displayed. You can either:

Click Remove Previews to remove all previews for clip files in this folder that have been deleted.
-Or-
Click Skip This File to leave the preview in the Clip Gallery.
-Or-
Click Update Location and then click the folder or drive that the file has been moved to.

How do I switch to another folder or drive?

If you added clips from a compact disc or floppy disk, the Clip Gallery will ask you to insert the disk.


Delete a clip preview

Follow this procedure if you're keeping the clip file on your hard disk, but want to delete its preview from the Clip Gallery to save space. Each clip preview takes a few kilobytes of space in the Gallery.

1	Click the tab for the type of clip you want to delete.

2	In the list of categories, click the category you want.

3	Scroll through the gallery of clips until you see the one you want to delete.
-Or-
To quickly find a specific clip, click Find and choose the options you want. Then click the preview you want to delete.

4	Press DELETE.

If you get a message that this clip is marked "read-only" or is in use by someone else, you cannot delete it. It is part of a shared read-only Clip Gallery database. In this case, the procedure ends here.

5	Click Yes.

The preview is deleted from the Clip Gallery, but the clip art, picture, sound, video, or animation file remains on your hard disk.

•	To add the deleted clip to the Clip Gallery again, click Import Clips.


Change the categories or keywords of a clip

1	Click the tab for the type of clip you want to change.

2	In the list of categories, click the category you want.

3	Scroll through the gallery of clips until you see the one whose keywords or categories you want to change.
-Or-
To quickly find a specific clip, click Find and choose the options you want.

4	Click the clip you want, and then click Clip Properties.

5	In the dialog box, choose the options you want.

If the Keywords, Categories, and New Category options are not available, you cannot make changes to this clip. It is part of a shared read-only Clip Gallery database. In this case, the procedure ends here.

6	Click OK.


Delete a Clip Gallery category

1	Click the tab that you want to delete a category from.

2	In the list of categories, click the category you want to delete.

3	Press DELETE.

If you get a message that this category is marked "read-only" or is in use by someone else, you cannot delete it. It is part of a shared read-only Clip Gallery database. In this case, the procedure ends here.

4	Click Yes.

The category is only removed from the list on the displayed tab, along with any previews belonging solely to that category.


Rename a Clip Gallery category

1	With the right mouse button, click the name of the category, and then click Rename Category.

If the Rename Category command is not available, you cannot rename this category. It is part of a shared read-only Clip Gallery database. In this case, the procedure ends here.

2	Type a new name for the category.

3	Click OK.


Add a new Clip Gallery category

1	Click the tab that you want to add a new category to.

2	With the right mouse button, click the list of categories, and then click New Category.

3	Type a name for the new category.

4	Click OK.

The new category appears only in the list on the displayed tab.


Rename, delete, or add more than one Clip Gallery category at a time

1	Click Edit Categories.

2	Choose the options you want.

If the Delete Category or Rename Category command is not available, you cannot delete or rename the selected category. It is part of a shared read-only Clip Gallery database. In this case, the procedure ends here.

3	When you've finished, click Close.


Play a sound clip in the Clip Gallery

1	Click the Sounds tab.

2	In the list of categories, click the category you want.

3	Scroll through the gallery of sounds and click the one you want.
-Or-
To quickly find a specific clip, click Find and choose the options you want. Then click the sound you want.

4	Click Play.

5	To stop play, press ESC.


Play a video clip or animation in the Clip Gallery

1	Click the Videos tab.

2	In the list of categories, click the category you want.

3	Scroll through the gallery of clips and click the one you want.
-Or-
To quickly find a specific clip, click Find and choose the options you want. Then click the video clip or animation you want.

4	Click Play.

5	To stop play, press ESC.


Make clip previews larger

This procedure doesn't apply to sound clips.

1	Click the Clip Art, Pictures, or Videos tab.

2	Select the Magnify check box.

Now when you click a preview, it will be enlarged for better viewing.

•	To display previews at their normal size again, click to clear the Magnify check box.


Import clips from Clip Gallery Live into the Clip Gallery

You can follow this procedure only if you have both of the following:

•	Access to the World Wide Web (for example, through the Microsoft Network)

•	A Web browser (such as Microsoft Internet Explorer)

To connect to Clip Gallery Live:

•	Click the Connect To Web For Additional Clips button.

Once you're connected to Clip Gallery Live, you can find, preview, and download clips. Previews for the clips will be automatically added to the Clip Gallery.


What is the Clip Gallery?

The Clip Gallery is a tool for previewing and inserting clip art, pictures, sounds, video clips, and animations. You can also use the Clip Gallery to organize your clips by category or keyword so that it's easy to find the one you want.

You can add new clips to the Gallery from other programs or from a special Microsoft site on the Web.


What is Clip Gallery Live?

Clip Gallery Live is a Web site containing additional clips that you can preview and download. If you download a clip file, it is added to your hard disk, and its previews, descriptive keywords, and categories will be automatically added to the Clip Gallery.

To use Clip Gallery Live, you must have both of the following:

•	Access to the World Wide Web (for example, through the Microsoft Network)

•	A Web browser (such as Microsoft Internet Explorer)


What is the advantage of adding clips to the Clip Gallery?
What's the advantage of adding clips to the Clip Gallery?

Clips that are in the Clip Gallery are more easily accessible than those that aren't. As you scroll through the Gallery, you can see what's available at a glance. If you're looking for a specific clip or type of clip, you can zero in on it quickly by looking in a likely category. Or you can use the Find feature to search for a clip by keyword or file name.

On the other hand, if there's a clip that you won't be using much, there's no reason for it to take up space in the Clip Gallery. (Each clip preview takes a few kilobytes of space.) You can always add the clip to your document by using your program's Import command.


What is a video?

The Videos tab contains video clips and other types of animated "movie" files. These are used most often in presentations, slide shows, Web pages, and other electronic documents.

The Clip Gallery can import and insert into your document video and animation clips with file formats that can be played by the Windows 95 Media Player (for example, those with file name extension .avi). The Clip Gallery does not support CD-ROM tracks, however.

To play video clips in the Clip Gallery or in your document, you must have the appropriate drivers installed on your computer. Several of the more common drivers are installed automatically with Windows 95. If you're unable to play a clip, check with the provider of the clip to get the driver you need.


File formats the Clip Gallery can import

The Clip Gallery can import and insert into your document the following types of files:

•	Clip art: Draw-type (vector) images with file name extensions such as .cgm, .wmf, .cdr, .eps, .drw, and .wpg

•	Pictures: Bitmaps with file name extensions such as .bmp, .tif, .gif, .jpg, .pcd, .pcx

•	Sounds: Sound files with file name extensions such as .wav and .mid

•	Video clips and animations: File formats supported by Windows 95 Media Player such as .avi

To play sound or video clips in the Clip Gallery or in your document, however, you must have the appropriate drivers installed on your computer. Several of the more common drivers are installed automatically with Windows 95. If you're unable to play a clip, check with the provider of the clip to get the driver you need.


What's the difference between clip art and pictures?

The Clip Art tab contains previews of draw-type images that are created from a series of instructions telling the computer where to draw shapes, such as lines, curves, and boxes. These types of images are also called object-based or vector images, and are created with a program such as Microsoft Draw. The Clip Gallery supports clip art file formats with the following file name extensions: .cgm, .wmf, .cdr, .eps, .drw, .wpg.

The Pictures tab contains previews of digital photographs, scanned images, and other bitmaps. A bitmap (also called a paint-type or Raster image) is made from a series of small dots, much like a piece of graph paper with certain squares filled in to form shapes and lines. Bitmaps are created with paint programs such as Microsoft Paint, or by scanning an image. The Clip Gallery supports picture file formats with the following filename extensions: .bmp, .tif, .gif, .jpg, .pcd, .pcx.

To find out the file format of a selected image in the Clip Gallery, click the Clip Properties button.


What is a keyword?

A keyword is a descriptive word that helps you locate a specific clip in the Clip Gallery. Keywords are assigned to clips in the Gallery, either by the program supplying the clip, or by you as you add new clips to the Gallery. Each clip can have one or more keywords, or none at all.

You can search for a clip by clicking the Find button in the Clip Gallery window and typing in a keyword for the clip you're looking for. The Clip Gallery then finds and displays all clips that have that keyword assigned to them.

To see the keywords for a particular clip, click it to select it. Its keywords are displayed at the bottom of the Clip Gallery window.

To change the keywords or add your own, click the Clip Properties button.


What is the Update feature and when should I use it?

By updating the clip previews in the Clip Gallery, you:

•	Remove previews for clips that have been deleted from your hard drive

•	Update previews of files that have changed

•	Specify the new location of clip files that have been moved from one folder to another

•	Remove duplicate previews (unless they are part of a shared read-only Clip Gallery database)

The Update dialog box is displayed automatically when you try to insert or play a clip that has been moved or deleted. You can also update previews manually.

During the update process, the Clip Gallery checks the time stamps of all clip files and updates any out-of-date previews. If a clip file is missing, the Clip Gallery gives you the option to remove the preview, specify its new location if it has been moved, or leave it alone.


Switching to another folder or drive

•	If you see the folder that you want to open, double-click it.

•	If you don't see the folder that you want, scroll through the window.
-Or-
At the top of the dialog box, click the Up One Level button until you see the folder.

•	If your file is on a floppy disk, click the arrow to the right of the Look In box, and then click [A:] or [B:].

•	If your file is on a compact disc, click the arrow to the right of the Look In box, and then click the letter for the CD-ROM drive.

•	If your file is on a network drive, click the arrow to the right of the Look In box, and then click the letter for the network drive.


What if I can't add a particular image to my document?

•	The file may be damaged. Try re-installing the clip art package or the program that contains the picture file.

-Or-

•	If you see the message "Unable to find a filter to match," the file may not have the correct extension. For example, a clip art file with the extension .CGM may not actually be in CGM format. You will also get this message if the file is in a file format that the Clip Gallery can't import.

-Or-

•	Your graphics filters may be missing or not working properly. Try re-installing the program that contains the filters.


What if I can't find the clip I'm looking for?

1	Click the tab for the type of clip you want to find.

2	Click Find.

3	In the dialog box, choose the options you want.

4	Click Find Now.

The Clip Gallery will find all the clips that meet the criteria you entered.

•	If you're set up for it, you can also connect to a special Microsoft site on the Web to look for clips.

How?


What if I change my mind about adding a clip package to the Clip Gallery?

•	If you're in the process of adding the package, click Cancel.

-Or-

•	If you've already added the clips, delete the ones you don't want.

How?


What if I can't delete or change the categories or keywords of a particular clip?

While your computer is connected to a network, you won't be able to make changes to clips that are part of a shared read-only Clip Gallery database. The command or option won't be available, or you'll get a message.

A shared database is a collection of clips stored on a single computer. Several people have access to these clips at the same time over the network. Everyone can insert these clips into their documents, but only the system administrator can delete, add, or make changes to the clip previews, categories, or keywords.


What if I can't delete or rename a particular category?

While your computer is connected to a network, you won't be able to make changes to categories that contain clips that are part of a shared read-only Clip Gallery database. The command or option won't be available, or you'll get a message.

A shared database is a collection of clips stored on a single computer. Several people have access to these clips at the same time over the network. Everyone can insert these clips into their documents, but only the system administrator can delete, add, or make changes to the clip previews, categories, or keywords.


What if I can't play a particular sound, video clip, or animation?

To play sounds, video clips, or animations in the Clip Gallery or in your document, you must have the appropriate drivers installed on your computer.

Several of the more common drivers are installed automatically with Windows 95. If you're unable to play a clip, check with the provider of the clip to get the driver you need.


What if I've moved a clip file and still want the Clip Gallery to be able to find it?

If you've moved one or more clip files on your hard disk from one folder to another, you can update the clip previews so that the Clip Gallery knows the new location of the moved files.

To specify the location of a clip file that was moved:

1	Click the tab for the type of clip that was moved.

2	Scroll through the gallery of clips to find the preview for the clip that was moved.
-Or-
If you know the file name of the clip, click Find and type its name in the File name containing box, and then click Find Now.

3	With the right mouse button, click the clip, and then click Update Clip Previews.

4	Click Update All.

5	Click Update Location.

6	In the dialog box, specify where the file has been moved to by switching to the folder or drive it's in.

How?

7	Click OK.

The Clip Gallery updates the location of the moved clip file, as well as any other missing files in the original folder that have been moved to the new folder.


Clip Gallery databases

This topic is for network administrators only.

The Clip Gallery stores clip previews, keywords, and categories in Clip Gallery databases, which have a .cag file name extension. In ClipArt Gallery 2.0, users could view only one database (artgalry.cag). In Clip Gallery 3.0, however, users can view additional databases in the Clip Gallery.

Clip Gallery databases can be stored on a user's hard disk, on a removable disk, or on a network (depending on the options chosen during setup of the program that the clips came with).

Usually there is at least one writeable Clip Gallery database, called the primary database, that is stored in C:\Program Files\Common Files\Microsoft Shared\Artgalry\artgalry.cag. When a user imports a clip into the Clip Gallery, its preview is stored in this database.

To supplement the primary database on each user's machine, a network administrator can create a shared read-only Clip Gallery database and put it on a network to be shared by several users. Before a user can insert clips from a shared database into their document, however, the network administrator must configure the user's computer to access the shared database.

Creating a shared Clip Gallery database and configuring users' computers to access it

In the Clip Gallery, to find out which database a clip preview belongs to, click the preview, and then click Clip Properties. The full path to the database is listed next to Previews in:. If the path is too long to be seen in its entirety, click the text and then scroll to the right.

Only a network administrator can delete, add, or make changes to the clip previews, categories, or keywords of clips in a shared database.


Create a shared Clip Gallery database and configure users' computers to access it

This topic is for network administrators only.

Two basic steps must be taken before users can use a shared Clip Gallery database. The network administrator must first create a new shared Clip Gallery database (either from scratch or by using an existing .cag file), and then configure users' computers to access that database. This procedure covers those tasks.

1	To use the existing artgalry.cag as a shared Clip Gallery database, go directly to step 8.
-Or-
To create a shared Clip Gallery database from scratch, in Windows Explorer, switch to the \Program Files\Common Files\Microsoft Shared\Artgalry folder.

2	With the right mouse button, click artgalry.cag and then click Rename.

3	Type a new name for this file, such as artgalry.old, to keep as a backup copy.

4	Open the Clip Gallery from within any program.

The Clip Gallery creates a new empty artgalry.cag database file.

5	Create the categories for the shared database.

How?

6	Import the clips that you want to add to the shared database.

The clip files themselves must be stored on the network, so you need to import them from their network location into the Clip Gallery.

How?

7	In the Clip Gallery main window, click Close.

8	In Windows Explorer, copy this .cag file to a central location on the network.

The file is frequently put in the same folder as the clips it contains, but this is not required. The Clip Gallery database file contains the full network path of the clips.

9	Rename the file to something meaningful, such as bizclips.cag.

10	Mark the file as read-only.

How?

11	In order for a user on the network to view a shared database, the Clip Gallery on his or her computer must be configured to access that database. This can be done in either of the following ways:

•	Have the user click Import Clips, switch to the network drive and folder that contains the shared Clip Gallery database, and then click the shared .cag file, and click Open. The user's machine is now configured to try to open that shared database every time the Clip Gallery is run.
-Or-

•	You can run a .reg registration file on the user's machine. Several network administration tools are able to do this automatically, or you can mail the .reg file to the user and he or she can run it.
First, in the .reg file you create, type the following three lines of text:
REGEDIT4

[HKEY_LOCAL_MACHINE\Software\Microsoft\ClipArt Gallery\3.0\ConcurrentDatabases\<MyDatabaseKey>]
"CAG"="<NetworkPath>"

MyDatabaseKey represents any unique name you want to give the database key (such as Corporate Clips).

NetworkPath represents the fully qualified network path of the database, with two backslashes between folder names (for example, "CAG"="J:\\corporate\\shared databases\\clip art\\bizclips.cag").

Do not type <  > around the database name or network path; these brackets are used here to indicate a variable text string.

ConcurrentDatabases are databases other than the primary writeable .cag database.

After creating the .reg file, run it on the user's machine.


Add new categories to a Clip Gallery database

1	Click the tab that you want to add a new category to.

2	Click Edit Categories.

3	Click New Category.

4	Type a name for the new category.

5	Click OK.

The new category will appear only in the list on the displayed tab.

6	Repeat steps 3 through 5 for each category you want to create on that tab.

7	Click Close.

8	To add new categories for another type of clip, repeat steps 1 through 7.


Import clips from a network into a Clip Gallery database

1	At the bottom of the Clip Gallery window, click Import Clips.

2	Switch to the network drive and folder that contains the files you want.

3	Click the files you want to import.

To import more than one file, hold down CTRL as you click the files you want.

4	Click Open.

5	Under Categories, click as many categories for the clip as you want.

You can also type in words describing the clip. This will be helpful later on when users want to locate clips quickly by searching for them by keyword.

6	Click OK.

7	Repeat steps 5 and 6 for each clip you add.
-Or-
Select the Add All Clips To The Selected Categories check box, and then click OK. The remainder of the clips will be added to the categories you chose. If you choose this option, you cannot specify keywords for the clips.

8	Click Close.


Mark a file as read-only

This topic is for network administrators only.

1	In Windows Explorer, switch to the network drive and folder that contains the file.

2	With the right mouse button, click the file name, and then click Properties.

3	Under Attributes, select the Read-only check box.

4	Click OK.


Merge a Clip Gallery database

This topic is for network administrators only.

ClipArt Gallery 2.0 always merged a program's .cag database into the primary writeable artgalry.cag database. Clip Gallery 3.0, however, has the ability to display mutliple .cag databases and does not require the lengthy merge operation to be performed after a new program has installed additional clips.

Occasionally you may want to consolidate .cag databases. To do this, you need to merge the databases manually.

To merge Clip Gallery databases:

1	At the bottom of the Clip Gallery window, click Import Clips.

2	Switch to the drive and folder that contains the .cag database that you want to merge into the current artgalry.cag database.

3	Click the .cag file that you want to merge.

4	Hold down the SHIFT key as you click Open.

The Clip Gallery merges the selected .cag database into the current primary writeable .cag database rather than adding it to the ConcurrentDatabases list in the registry.


Maintain a user's shared Clip Gallery database configuration

This topic is for network administrators only.

The Clip Gallery displays all the databases listed in the registry under [HKEY_LOCAL_MACHINE\Software\Microsoft\ClipArt Gallery\3.0\ConcurrentDatabases\<MyDatabaseKey>]
"CAG"="<NetworkPath>"

It also displays the primary writeable .cag database that is listed in the registry under [HKEY_LOCAL_MACHINE\Software\Microsoft\ClipArt Gallery\2.0\Database]
"DATABASE"="<NetworkPath>"

(The <  > brackets are used here to indicate a variable text string.)

To remove or change the name or location of any database, use the Windows 95 regedit.exe Registration Editor tool (or regedt32.exe on Windows NT) to edit those registry keys.

Warning: Be careful to modify only the specified registry settings. Changing any other settings may cause problems on your computer.